Tenant Policies and Procedures

Meadows Rentals Policies

The Lease

Meadows Rentals completes all of the necessary leasing requirements between the tenant of the owner’s property and Meadows Rentals.

We begin by having the tenant complete an extensive rental application, which allows us to evaluate prospects based upon their income, debt, employment, credit checks, criminal history, and previous rental & mortgage payment history, when possible.

The lease that is executed on your behalf is the culmination of years of rental experience and is one of the most detailed, legally binding and professional leases available. Our lease is continually updated to reflect changing legal conditions and gives us the ability to maintain control and manage your property for your maximum benefit.

An initial 12-month lease term is generally used, with lease renewal period of equal length. Longer-term leases can be offered based upon the property owner's preference. Our leases require that the tenant pay monthly rent in advance, due on the first day of each month with a late fee of $100.00 assessed on all rents not paid by the 3rd of the month.

Eviction for nonpayment of rent begins on the 4th day of each month. Tenants will pay a $15 per day late fee starting the 5th day and continuing on until full rent is collected. Eviction proceedings will normally require up to 15 days to complete.

Tenants are required to give written notice of any maintenance problem. Notification can be in the form of fax, email or mail or by filling out the in-office maintenance request form. A serviceman is then sent to make the repair and to determine the cause of the problem. Our lease states specifically that "tenant caused" problems with be charged back to the tenant.

With a property owner's consent, pets are allowed with the payment of a $250 additional (non-refundable) pet fee (per pet). The pet fee is automatically transferred to the property owner upon the tenant vacating the property.

Leases on single-family homes and duplexes also require the tenant to maintain the yard and ground. Pest control service is generally the responsibility of the resident of a single family home, whereas the owner of multi-family housing must bear the responsibility for pest control.

In summary, our rental application, lease, and maintenance and cleaning addendum along with a complete property condition and inspection report help insure that both the property owner and tenant are treated fairly and the utmost control is maintained on your property.

Rental Payment Policy


There are no exceptions to this policy.

Pet Deposits and Pet Policy


NO EXCEPTIONS.

Parking

The following guidelines are hereby instituted for benefit of the tenants. We hope that all tenants will abide by the guidelines; However, should a parking complaint be made, then this office will take corrective action against such violators.

Maintenance of Premises

Lessee/Tenant shall be responsible for repair or maintenance functions to include, but not limited to the following:


IF YOU HAVE ANY QUESTIONS, CONTACT THE RENTAL DEPARTMENT DURING NORMAL BUSINESS HOURS.
(MON-FRI 9:00AM–5:00PM AND SAT by Appointment Only)

Emergencies

Emergency Repairs are those repairs needed immediately to protect life and property.

IMPORTANCE NOTICE…..IMPORTANCE NOTICE
For “EMERGENCY REPAIRS” and emergency repairs ONLY...
After office hours, please e-mail info@meadowsrentals.com with "Emergency at (your address)" in the subject line, then please describe your situation. Someone will respond promptly.
If you cannot email, please call 254-772-7788 and leave a detailed message if your call is not answered. THIS NUMBER IS TO BE CALLED FOR EMERGENCY REPAIRS NEEDED AFTER THE RENTAL DEPARTMENT IS CLOSED.

EMERGENCY REPAIRS ARE SUCH AS:
  1. GAS LEAKS
  2. FLOODING OF PROPERTY
  3. LOSS OF HEATING WHEN THE TEMPERATURE FALLS BELOW FREEZING

EXAMPLES OF NON-EMERGENCIES
  1. Plumbing stoppages
  2. Locked out
  3. Air Conditioner or appliances not working
  4. Noisy neighbors
  5. Broken windows, screens, etc...
  6. Most of these items are the responsibility of the tenant and you can call your own repairman if you wish.

All repairs arranged for by the tenant will be paid for by the tenant!

Cleaning Requirements

Drug Free Policy

Smoke Detectors

Maintaining the smoke detector is the Tenant’s responsibility. However, the following information may be helpful:

Problem Prevention


Thank you for working with us to make the winter months more pleasant and worry-free.

Mold Prevention

INFORMATION ABOUT PREVENTION OF MOLD IN RESIDENTIAL HOUSING


If you fail to comply with the above, you can be held responsible for property damage to the dwelling and any health problems that may result. We can’t fix problems in your dwelling unless we know about them.